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Foundation Setup for iMaintenance Deployment
Before iMaintenance can connect to SAP and expose APIs, the core environment must be initialized. This setup includes seeding MongoDB with configuration data, enabling SAP inbound services, mapping dependencies, and starting the microservices that power the application.
Insert SAP Data into MongoDB
This step ingests master and transactional data from SAP into MongoDB. It enables iMaintenance to work with real SAP objects instead of placeholders. By the end, inbound services will be active, and collections updated with the correct status.

Title and Copyright
Copyright and Terms of Use page for iMaintenance Installation.
Preface
Understand audience, know related documents and products and conventions followed in this document.
Introduction
The iMaintenance Deployment & Setup Guide gets iMaintenance running safely in your enterprise landscape.
Foundation Setup for iMaintenance Deployment
Before iMaintenance can connect to SAP and expose APIs, the core environment must be initialized. This setup includes seeding MongoDB with configuration data, enabling SAP inbound services, mapping dependencies, and starting the microservices that power the application.
- Verify Prerequisites
  Before initializing the environment, ensure the following prerequisites are in place. Missing even one will cause deployment failures later.
- Clear Existing MongoDB Collections (Optional)
  When switching SAP environments or reinitializing the system, you may need to clear existing MongoDB collections. This provides a clean start for reseeding and prevents conflicts with outdated data.
- Seed MongoDB with Core Data
  MongoDB must be initialized with seed data so that iMaintenance has its baseline configuration — roles, forms, dashboards, preferences, and integration templates. Without this step, the application will launch with missing or incomplete data.
- Insert SAP Data into MongoDB
  This step ingests master and transactional data from SAP into MongoDB. It enables iMaintenance to work with real SAP objects instead of placeholders. By the end, inbound services will be active, and collections updated with the correct status.
- Map Dependent Fields
  Some fields, such as Plant, require mapping in MongoDB to ensure correct alignment between SAP data and iMaintenance. This step uses the seed mapping script to establish those dependencies.This topic explains how to map dependent fields, such as Plant, in MongoDB by running the seed mapping script located at RACE/backend/SapInbound/src/integration-v2/startSeed.js. It also outlines final steps, including stopping the SAP Inbound container and updating the Integrations collection in MongoDB Atlas when switching SAP environments.
- Configure Application Microservices
  iMaintenance relies on multiple micro-services to handle authentication, integration, asset data, forms, reports, and AI-driven tasks. These services must be deployed and running for the application to function end-to-end.
- Set Up Cron Jobs
  Scheduled jobs automate recurring tasks in iMaintenance, such as syncing incremental updates and refreshing asset dashboards. These must be configured to ensure the system stays current without manual intervention.
Configure SAP iMaintenance Roles and Authorizations
Before iMaintenance can integrate with SAP, specific roles and authorizations must be configured. These roles control access to master data, transactional posting, and integration endpoints.
Secure API Access with IP Whitelisting
Secure connectivity for Innovapptive-hosted applications is enforced by restricting inbound traffic to trusted client IPs and permitting outbound traffic only to approved Innovapptive domains. This ensures that only authorized systems can exchange data with iMaintenance while preventing unauthorized access.
Install Supporting Systems and iCWP Integration Suite
Enable SAP NetWeaver Gateway and configure virus scan handling so iCWP OData services can run securely.
SAP BTP and On-Premise Integration via Cloud Connector
Set up secure connectivity between SAP BTP and your on-premise SAP systems with the SAP Cloud Connector. This enables iCWP OData services to be consumed on BTP without exposing inbound firewall ports.
Configure API Management in SAP BTP
Create an API Proxy in SAP BTP to expose iCWP OData services from your connected SAP system. The proxy uses the API Provider details from Cloud Connector and makes the service available for policy enforcement and external consumption.
Configure OAuth 2.0 Authentication
Enable OAuth 2.0 authentication in SAP API Management so external consumers can securely obtain and use access tokens when calling iCWP APIs.
Handle CSRF Tokens in API Management
Enable server-to-server authentication between SAP API Management and the backend system, so API consumers don’t need direct backend credentials.
Troubleshoot API Errors and Metadata Issues

Insert SAP Data into MongoDB

This step ingests master and transactional data from SAP into MongoDB. It enables iMaintenance to work with real SAP objects instead of placeholders. By the end, inbound services will be active, and collections updated with the correct status.

To insert SAP Data into MongoDB

Update SAP MongoDB Connection
- File Path: RACE/backend/SapInbound/src/direct_adaptor/lib/mongo.js
- Modify the nosql object with correct values (Database, Host, Username, Password).
Start SAP Inbound Microservice
cd RACE/backend npm run inbound
Monitor terminal logs to confirm data ingestion is running.
Monitor MongoDB Atlas
- Navigate to the Integrations collection.
- Check the status field:
  - 0 → Not Active
  - 1 → Active
  - 3 → Running
  - 4 → Failed
- Wait until logs confirm completion.