Check-in / Check-out assets

When a user takes an asset from the inventory, you can check-out the asset and track it. Check-in the asset when it is submitted back.

This feature helps you track the assets when multiple technicians use the same set of assets. The shift employee who take the asset, checks it out in the system and checks it back when returns the asset. When the asset is checked out, you can see the details like who took the asset and when is the asset due. This helps you during inventory audits and efficiently manage your inventory.

Following steps guide you how to Check-out and Check-in assets. To assign (check-out) asset to the user:

  1. On the home screen, tap Check-out/in.
    You can also tap the Scan icon to scan the asset barcode.
  2. On the Check-out List screen, tap Scan Asset.
  3. Scan the barcode/QR code of the asset using the camera.
    Note: Tap Manual Input to enter the Asset Tag ID manually.

    A confirmation message Asset <Asset Number> Found in SAP appears.

  4. Tap Check-out.
  5. On the Check-Out Assets screen, enter details like Due Date, Name and Designation of the user.

    Tap the Scan icon to scan and add more assets.

    Note:
    • You can configure custom fields of your choice.
    • Fields that are displayed depend on the UI validations configured in RACE. For example, you can configure validation for a field to prompt user to enter the value without fail.
  6. Tap the Add icon to add attachments.
  7. Tap Check-Out.
  8. On the Signature screen, enter the signature of the user.
  9. Tap Confirm.
    A message appears that the asset Check-out is successful. On this screen, you can print or email the confirmation.