Record Movement of Goods into Warehouse using Purchase Order

When you receive goods from an external vendor into warehouse, you update the purchase order and post the Goods Receipt.

A purchase order can have multiple line items which contain list of components/materials (Subcontracting PO). If your vendor provides sub-components and if these sub-components are added in the SAP system, you can view these items here, validate them and post the goods receipt.

To record movement of goods into warehouse using a purchase order:

  1. On the Home screen, tap Good Receiving.
  2. Tap the Reference Document drop-down to select Purchase Order.
  3. On the search screen, do a combo scan or manually enter the details like Purchasing Document Number, Plant number and Material Number.
    Note: Tap the Scan (OCR) button next to the field to scan the barcode data. OCR field type is RACE configurable.
    Figure 1. Goods Receiving using Purchase Order Search
    Goods Receiving using Purchase Order Search
  4. Tap Search.

    On the search results screen, you can:

    • Tap the Search button to search the purchase order.
    • Tap the Scan button to scan a batch of line items .
    • Sort and filter the records. For more information, see Filter records and Sort records.
    Figure 2. Goods Receiving Purchase Order List
    Goods Receiving Purchase Order List
  5. Tap on the purchase order for which you want to post a goods receipt.
  6. Tap the Calendar icon to modify the date of posting.
    On the purchase order details screen, following fields are auto-populated:
    • PO Number
    • Vendor
    • Net Order Value
    Figure 3. Goods Receiving Purchase Order Details
    Goods Receiving Purchase Order Details
  7. Select and enter this information for the lines item(s):
    • Confirm Quantity: This value is auto-populated. Tap to modify the value.
    • Storage Location: Tap to select the storage location from the list.
    • Alternate UOM: Tap to select the Alternate Unit of Measure.
    Note: Tap the Sub Items icon for the line item to view and select the sub-components.
  8. Tap the line item to view or modify the details such as Material Description, Delivery Date, Plant, Batch, and Attachments.
    If the Material is batch managed, you can split the received quantity into multiple batches.
  9. Tap the Signature icon to add your digital signature and enter these details in the Signature box:
    • Telephone: Tap to enter the telephone number.
    • First Name: Tap to enter the first name.
  10. Tap Confirm.

    Tap Reset to erase and enter new signature.

  11. Tap Confirm.
    A message appears asking whether you want to post the goods receipt.
  12. Tap OK.

    A message appears confirming that the Material Document <number> is posted for Purchase Order <number>.

    Figure 4. Goods Receipt using Purchase Order Posting
    Goods Receipt using Purchase Order Posting
    Note: From this screen, you can: