Home
Create and Assign Work Orders
Identifying maintenance needs, creating and prioritizing work orders, assigning them to the right technicians, and ensuring timely completion helps you make informed decisions, adjust task assignments when needed, and keep operations running efficiently.
Create a Work Order from Existing One
For recurring maintenance tasks or similar jobs across equipment, you don’t need to start from scratch each time. Use the Duplicate option to copy an existing work order and create a new one with just a few edits.

Title and Copyright
Copyright and Terms of Use page for iMaintenance.
Preface
Understand audience, know related documents and products and conventions followed in this document.
Introduction to iMaintenance
This chapter provides an overview of the iMaintenance application for Plant and Asset maintenance, covering topics such as its benefits, new features & enhancements, and system requirements.
Get Started with the Application
View Push Notifications
Push notifications are instant alerts that keep you updated about the Issues assigned to you, task progress or status changes, actions taken by teammates and any updates related to work. These real-time notifications help you respond quickly to critical tasks, improving communication and reducing delays.
Search and Filter Records
Search and filters help you to find the relevant work orders, issues, operations, functional locations, and equipment quickly based on specific criteria.
Access Work Orders and Issues Quickly with Smart Sync
Optimizing your data sync settings helps you access relevant work orders and issues quickly while improving app performance. By selecting your plant and defining a sync period, you ensure that only necessary data is loaded, reducing unnecessary processing time and keeping information up to date.
Review Raised Equipment Issues
Reviewing reported issues promptly helps assess their urgency and impact on operations. Key details—such as description, priority, and status—help determine the appropriate course of action and prevent machinery breakdowns.
Create and Assign Work Orders
Identifying maintenance needs, creating and prioritizing work orders, assigning them to the right technicians, and ensuring timely completion helps you make informed decisions, adjust task assignments when needed, and keep operations running efficiently.
- Create a Work Order
- Create a Sub Work Order
  Create Sub-Work Orders directly from an existing parent work order, which helps to break down the large work order into small manageable tasks.
- Review and Release the Work Order
- Create a Work Order from Existing One
  For recurring maintenance tasks or similar jobs across equipment, you don’t need to start from scratch each time. Use the Duplicate option to copy an existing work order and create a new one with just a few edits.
Close a Work Order
Once you receive the completed work order from a technician, review all the details, including the completed operations, used components, recorded time, and any attached notes or images, and close the work order if no discrepancies are found.
Approve or Reject Timesheets
Timesheets help track the time spent on Work Order operations, ensuring accurate labor records and efficient workforce management. Technicians log your work hours, including start and end times, break durations, and total time spent on each task. This information helps you monitor productivity, manage workloads, and ensure proper allocation of resources.
Personalize Your App with Theme and Language Options
The Settings section allows you to personalize your experience by adjusting the app’s theme and language and enabling push notifications. These options enhance visibility and usability, ensuring a seamless experience tailored to your needs.
View Equipment Details
Equipment refers to any machine or physical asset that requires regular maintenance, inspection, or repair to keep it running safely and efficiently. This can include industrial machinery, tools, and infrastructure used across various industries. Regular maintenance helps prevent breakdowns, improve performance, and meet safety and compliance standards.
View Functional Location Details
A Functional Location is a fixed position within a plant, building, or facility where equipment is installed and maintenance tasks are performed. It serves as a reference point for organizing assets, tracking maintenance activities, and managing historical data.
Access Help Center
The Help Center section provides easy access to FAQs and User Guides to assist you in using the application effectively. Follow the steps below to navigate the Help Center and find the information you need.
View User Profile

Create a Work Order from Existing One

For recurring maintenance tasks or similar jobs across equipment, you don’t need to start from scratch each time. Use the Duplicate option to copy an existing work order and create a new one with just a few edits.

This feature helps you:

Save time by reusing previously entered details.
Maintain consistency in task planning.
Reduce manual effort and data entry errors.

To copy a work order from an existing one:

Open the work order you want to copy.
Tap the More icon on top-right.
In the Choose Option window, select Duplicate.
Figure 1. Duplicate or Copy Work Order

The work order is copied with the same details. Open the duplicated version, make the necessary updates (e.g., equipment, dates, tasks), and save it.
Tip: Use this option for preventive maintenance jobs, similar breakdown tasks, or when creating work orders for the same equipment type across multiple locations.