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Access Archived Records
Archived record management enables audit and compliance readiness. Access and review past permits and JHAs for traceability and analysis.

Title and Copyright
Copyright and Terms of Use page for Connected Back Office.
Preface
Understand audience, know related documents and products and conventions followed in this document.
Introduction to iPermits
This chapter provides an overview of the iPermits application for Permit-to-Work management, including its key benefits, system requirements.
Get Started with the Application
Log in to the Weba and Mobile application using organization credentials to securely access the system.
iPermits Dashboard and Main Screens
Learn how to navigate the iPermits Dashboard and main screens by understanding key buttons, icons, and layouts across Web and Mobile applications.
Roles and Responsibilities in the Permit Lifecycle
This section describes the roles involved in the iPermits lifecycle and their responsibilities during permit raise, review, authorization, issuance, execution, and closure.
Create and Manage Permits
Permit management ensures that hazardous work is properly planned, reviewed, authorized, and executed in compliance with safety requirements. You can create, review, authorize, issue, execute, and close permits to control work activities and ensure all required safety checks are completed throughout the permit lifecycle.
Create and Manage JHA
Job Hazard Analysis (JHA) helps identify, assess, and control hazards associated with a specific job or activity before work begins. Using configurable templates, you can create, assign, validate, and approve JHAs to ensure risks are properly evaluated and safety controls are in place.
Design and Manage Permit Template
Effective permit template management ensures standardized structure and compliance. Create and configure templates with required sections and fields to support consistent permit creation.
Design and Manage JHA Template
Effective JHA template management ensures standardized hazard identification and risk assessment. Create and configure templates with required sections and fields for consistent execution.
Design and Publish Forms
Effective form management ensures standardized safety checks and compliance. Design and publish forms with required fields and validations for consistent execution.
Track Permit Expiry and Compliance
Permit Expiry Reports provide a consolidated view of permits that have expired or are nearing expiry across shifts and plants. This helps supervisors quickly track permit status, identify potential compliance risks, and take timely action without opening individual permits.
Access Archived Records
Archived record management enables audit and compliance readiness. Access and review past permits and JHAs for traceability and analysis.

Access Archived Records

Archived record management enables audit and compliance readiness. Access and review past permits and JHAs for traceability and analysis.

The Archived module provides records of Permits and JHAs that are no longer active. It is primarily intended for audit, compliance, and reference purposes, enabling users to review past safety approvals and complete work records.

This module focuses on records that are in Closed or Rejected status. Active or in-progress permits and JHAs are not shown here.

The Archived module is organized into two tabs:

Permits Tab:

The Permits tab displays all archived permits that are in Closed or Rejected status.

From this tab, users can view key permit information, including:

Permit ID and Title
Permit Type and Category
Status (Closed/Rejected)
Risk Level
Safety Certificates
Permit Start Date
Related Equipment and Work Order details (if applicable)

This tab helps auditors and supervisors review past permit approvals and work authorizations for compliance and traceability.

Figure 1. Archived - Permit

JHA Tab

The JHA tab displays all archived JHAs that are in Closed or Rejected status.

From this tab, users can view:

JHA ID and Title
Status (Closed/Rejected)
Linked Permit (if applicable)
Work Order ID
Operation Details
Equipment ID

This tab supports review of historical hazard assessments and control measures associated with completed or rejected jobs.

Figure 2. Archived - JHA

What You Can Do in Archived:

Using the Archived module, users can:

Browse historical Permits and JHAs separately using tabs.
Search, filter, and sort records to quickly locate specific archived entries.
Review past safety decisions for audits, inspections, and compliance reviews.