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Create and Manage JHA
Job Hazard Analysis (JHA) helps identify, assess, and control hazards associated with a specific job or activity before work begins. Using configurable templates, you can create, assign, validate, and approve JHAs to ensure risks are properly evaluated and safety controls are in place.
Manage JHA on Web
The Web Application provides the functionality to manage the complete JHA lifecycle—from raising the JHA to final approval. Users can Raise, Assign, and Approve JHAs through defined stages to ensure hazards are identified, risks are assessed, and appropriate safety controls are validated before work begins.
Work Acknowledgement
Assigned team members must review the JHA and acknowledge the defined hazards and control measures before work begins.

Title and Copyright
Copyright and Terms of Use page for Connected Back Office.
Preface
Understand audience, know related documents and products and conventions followed in this document.
Introduction to iPermits
This chapter provides an overview of the iPermits application for Permit-to-Work management, including its key benefits, system requirements.
Get Started with the Application
Log in to the Weba and Mobile application using organization credentials to securely access the system.
iPermits Dashboard and Main Screens
Learn how to navigate the iPermits Dashboard and main screens by understanding key buttons, icons, and layouts across Web and Mobile applications.
Roles and Responsibilities in the Permit Lifecycle
This section describes the roles involved in the iPermits lifecycle and their responsibilities during permit raise, review, authorization, issuance, execution, and closure.
Create and Manage Permits
Permit management ensures that hazardous work is properly planned, reviewed, authorized, and executed in compliance with safety requirements. You can create, review, authorize, issue, execute, and close permits to control work activities and ensure all required safety checks are completed throughout the permit lifecycle.
Create and Manage JHA
Job Hazard Analysis (JHA) helps identify, assess, and control hazards associated with a specific job or activity before work begins. Using configurable templates, you can create, assign, validate, and approve JHAs to ensure risks are properly evaluated and safety controls are in place.
- Manage JHA on Web
  The Web Application provides the functionality to manage the complete JHA lifecycle—from raising the JHA to final approval. Users can Raise, Assign, and Approve JHAs through defined stages to ensure hazards are identified, risks are assessed, and appropriate safety controls are validated before work begins.
  - Raise a JHA
  - Assign JHA
    After a JHA is submitted, it moves to the Assign stage. At this stage, the JHA Owner assigns the JHA Team responsible for field validation.
  - Work Acknowledgement
    Assigned team members must review the JHA and acknowledge the defined hazards and control measures before work begins.
  - Approve or Revert JHA
    Once all assigned team members complete field validation and Work Acknowledgement, the JHA moves to the Approve stage.
- Manage JHA on Mobile
  The mobile application enables users to manage the complete Job Hazard Analysis (JHA) lifecycle directly from the field. Users can raise JHAs, assign them to responsible teams, acknowledge work steps, and approve or revert requests as required. This ensures hazards are identified, risks are assessed, and appropriate safety controls are validated before work execution.
Design and Manage Permit Template
Effective permit template management ensures standardized structure and compliance. Create and configure templates with required sections and fields to support consistent permit creation.
Design and Manage JHA Template
Effective JHA template management ensures standardized hazard identification and risk assessment. Create and configure templates with required sections and fields for consistent execution.
Design and Publish Forms
Effective form management ensures standardized safety checks and compliance. Design and publish forms with required fields and validations for consistent execution.
Track Permit Expiry and Compliance
Permit Expiry Reports provide a consolidated view of permits that have expired or are nearing expiry across shifts and plants. This helps supervisors quickly track permit status, identify potential compliance risks, and take timely action without opening individual permits.
Access Archived Records
Archived record management enables audit and compliance readiness. Access and review past permits and JHAs for traceability and analysis.

Work Acknowledgement

Assigned team members must review the JHA and acknowledge the defined hazards and control measures before work begins.

Steps for Work Acknowledgement:

Navigate to EHS → JHA from the left navigation panel.
Go to the In Progress tab and select the JHA that needs to be validated.
Review the job steps, potential hazards, and control measures on the field.
Click Work Acknowledgement.
Change your status from In Progress to Completed, add comments if required.
Click Done.
After all assigned team members complete their acknowledgement, click Submit to proceed.

Figure 1. Work Acknowledgement
Things to remember:
- Each assigned JHA Team member must complete Work Acknowledgement.
- The JHA cannot move forward for approval until all acknowledgements are completed.
- If the JHA is sent back for updates, team members must re-acknowledge after changes are made.