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Maintain Round Plans
Modify round plans one at a time or in bulk, and archive, restore, or delete them.
Archive a Round Plan
Archive an inactive round plan to remove it from normal working views without permanently deleting its record.

Title and Copyright
This page identifies the guide, release, publication details, copyright, and terms of use.
Preface
This guide is for Supervisors and Round Planners who use the mRounds web application. It explains the conventions, related information, and support contacts used throughout the guide.
What Your Administrator Controls
Several parts of the web application are governed by permissions and tenant configuration, so a screen or option described in this guide may not appear for your account.
Overview of mRounds
As a Supervisor or Round Planner, use mRounds to design inspection work, schedule and assign rounds, monitor execution, review findings, and hand over the shift.
Get Started
Log in to the web application and find your way around its modules.
Start Your Shift
Accept the Shift Handover Report and find the rounds, Issues, and Actions you need.
Monitor the Shift
Use the dashboards together to understand compliance, identify exceptions, review workload, and open the rounds, Issues, or Actions that need attention.
Investigate Rounds That Need Attention
Investigate overdue, skipped, partly open, or exception-flagged rounds to understand what happened and route the finding to the correct follow-up process.
Follow Up on Findings
Decide whether a finding becomes an Issue, an Action, an ERP Notification, or a Gensuite Issue, and how each one is tracked to closure.
Hand Over Your Shift
End the shift by reviewing the operational record, adding the required context, submitting the report, and making it available to the incoming Supervisor.
Create Dashboards and Reports
Build custom dashboards, widgets, and transaction reports, and share dashboard data as PDF reports.
Create a Round Plan
Choose the starting method that suits the plan you need — manual, copy, template, Excel, AI, or ad hoc. The preparation that follows is the same for all of them, from defining scope to approval and scheduling.
Build the Round Content
Add the locations, assets, pages, sections, and tasks Operators will work through, or import them from a template or another round plan.
Configure Responses and Logic
Choose and configure the response type for each task, and add conditional logic for follow-up tasks and outcomes.
Get a Round Plan Approved
Preview a round plan, send it for approval, approve it, and review the approval audit trail.
Schedule Rounds
Schedule a published round plan to define when rounds are generated, when they are due, and which Operators or groups receive the work.
Maintain Round Plans
Modify round plans one at a time or in bulk, and archive, restore, or delete them.
- Modify Round Plans
  Modify a Draft or permitted round plan when assets, tasks, guidance, or operational requirements change. Review the effect before republishing or rescheduling.
- Update Round Plans in Bulk
  Export, edit, and re-upload round-plan data when many plans require the same type of change. Bulk update helps keep large sets of plans consistent.
- Archive a Round Plan
  Archive an inactive round plan to remove it from normal working views without permanently deleting its record.
- Restore a Round Plan
  Restore an archived round plan when it must return to active management or be reused for future work.
- Delete an Archived Round Plan
  Permanently delete an archived round plan only when it is no longer required and organizational retention rules allow removal.
Create and Maintain Templates
Choose between local and global templates, create templates manually, from existing ones, or with AI, and edit or archive them.
Response Types: What Each One Captures
Look up any response type to see what it records, when to choose it, how it behaves during execution, and where to configure it.
Administration
Set up Issue fields, Shift Handover Report content and delivery, shift log templates, template access, and approval and notification workflows.
Troubleshoot Common Problems
Use this guidance when planning, approval, scheduling, monitoring, reporting, or handover behavior does not match what you expect.

Archive a Round Plan

Archive an inactive round plan to remove it from normal working views without permanently deleting its record.

Click the Round Plans section on the left pane.
Click the More icon and select Archive for the round plan to archive.
Figure 1. Archived Screen

The round plan is archived. It leaves the Round Plans screen and appears in the Archive screen, where it can be restored or deleted.

To bring the plan back into use, see Restore a Round Plan. To remove it permanently, see Delete an Archived Round Plan.